Smartlinx Solutions

Human Resource
Management Module

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• Frustrated trying to adapt your organization to fit your human resource application?
  
  SmartLinx Solutions Human Resource Management module is built specifically for the healthcare market with direct input from our clients.
  
  To enhance and expand our Labor Management suite we introduce our Human Resource Management module. This module was built with our end users in mind to get them the employee information they need to assist in managing their entire workforce.

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  The module is fully integrated with the entire SmartLinx Solutions labor management suite

• This module is fully integrated with the entire SmartLinx labor management suite which allows for one point of data entry and offers efficiencies for security driven roles to have access to the information they need to make educated decisions.

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  Comprehensive Employee Files

  • Manage employee information: Personal, Contacts, Payroll, Journal, HR Notes, EEOC, Custom and other
  • Employee Lists – flexible template driven lists of data configured to match user security access
  • Access employees in accessible org levels. Corporate Users have ability to view all employee files across multiple centers
  • Search by any element
  • Different users keep their employee files in individual folders for easy access
  • Generated Workflow Steps (Reminders) – alert different users to take action on employee record (i.e. generate birthday alerts when benefit rates may change, Cobra notices, etc.)
  • On-boarding, Termination, Transfers
  • Manage Secondary Positions
  • Attendance History
  • Licenses and Certifications
  • Skills
  • Employee Benefits
  • Dependents
  • Beneficiaries
  • Emergency Contacts
  • Physicals
  • Company Property issued to employee
  

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  Benefit Administration

  • Setup and manage benefits across different categories (Health, Dental, Vision, Life Insurance, Voluntary, Tuition Reimbursement, Cobra, Health Savings, Flex Spending, 401K and other)
  • Setup multiple options and keep track of costs – employee and employer part
  • Extend, Renew and Clone benefits for easy setup (i.e. define a plan once and clone to multiple centers – adjusting options and costs)
  • View benefits for one center or across corporation (based on user access rights)
  • Define employee eligibility rules
  • Enroll employees (individual or in groups)
  • Generate reminders
  • Generate letters (Enrollment Options, Cobra, Terminations of Benefits, etc.)
  • Recent Activities Window (view all recent changes to benefits on one screen)
  • Employee Enrollment History
  • Plan History
  • Define and enforce Cobra eligibility rules and timelines
  • Calculate and Cobra payments by former employees
  • Manage 401K and 401K catch-up plans
  

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  Applicant Tracking

  • Define and manage flexible workflow – from new applicant to Hired, Employed Elsewhere or Rejected
  • Link applications to open positions
  • Access applicant lists by workflow status, skill, position, dates, center and tags
  • Tag applications with user-managed keywords
  • Create and categorize skill sets
  • Record skills and relevant experience and rating on applications
  • Manage interviews, score performance and enter notes
  • View daily, weekly and monthly interview schedules
  • Link employee record to applications and continue updating skills and ratings
  • Graphical workflow management – see all categories and current status of all applications on one screen.
  • Store resumes
  • File attachments
  

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  LOA Management

  • Keep track of employees on Leave of Absence, Employees due to return and Employees about to go on a leave
  • Manage LOA categories
  • Template-driven employee lists reflecting LOA status and dates
  • Integrate with Schedule Optimizer and Time and Attendance
  • Generate letters
  • View and maintain LOA history
  • Access records across corporation or any accessible org level
  • Auto-generate reminders
  • File Attachments
  

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  Workers Compensation

  • Maintain itemized lists of Illness Codes, Injury Types, Occurrence Codes and Body Types
  • View and maintain Injury information
  • Notice of occurrence
  • Self-insured – keep track of payments made to employee
  • Record Accident and Injury descriptions
  • Free-format notes
  • Access records across corporation or any accessible org level
  

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  Performance Evaluations

  • Define and manage evaluation templates
  • Setup evaluation workflow
  • Graphical representation and comparison of employee attendance metrics within one department, center or across organizations
  • Auto-generated reminders corresponding to Workflow step commencement
  • Integrated with Schedule Optimizer and Time and Attendance
  

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  Company Property

  • Keep track of all company property issued to employees
  • Manage inventory (stock)
  • View all items in employees possession
  • View all employees with items past due return date
  • Keep track of subscription items and expiration dates (i.e. mobile phones/plans)
  • View all items in employee possession when employee is terminated
  • File attachments (receipts, user manuals, directions)
  

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  Position Management

  • Catalog and categorize all positions
  • Define responsibilities
  • Skills and Experience levels
  • Employee Turnover by Position
  • Openings
  • Available Candidates
  

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